Confidential Waste Destruction Contract

Request

I copy your request in bold below for ease of reference:

Confidential Waste Destruction Contract 

The details I require are:

• Has confidential waste been procured via tender or framework or another means?
• If a framework, could you confirm the name of the framework please?
• Actual contract values of each framework/contract (& any sub lots)
• Start date & duration of contract
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the procurement officer responsible for this contract and could you provide their email address and phone number please?
• Do you have a generic email address for your procurement department, for example [email protected], if so could you confirm this?
• Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?
• Who is the current supplier?
• If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub- contractor services your organisation? E.g., which company’s staff actually collect your confidential waste?

Response

The CPS holds information in relation to your request. Please see our responses to your questions below:

• Has confidential waste been procured via tender or framework or another means?

Confidential waste was procured via a framework call-off competition.

• If a framework, could you confirm the name of the framework please?

The name of the framework is ESPO 981_19 Secure Shredding and Disposal.

• Actual contract values of each framework/contract (& any sub lots)

The estimated contract value is £251,426.40 inclusive of VAT.

• Start date & duration of contract.

The contract start date was 1 October 2023 for one year.

• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?

There is an extension clause of 12 months.

• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

A decision has not yet been made.

• Who is the procurement officer responsible for this contract and could you provide their email address and phone number please?

Under the FOIA this information would be withheld from disclosure under an exemption concerned with Personal information – third party information (Section 40(2)). For a more detailed explanation of this exemption please see the below Section 17 notice.

• Do you have a generic email address for your procurement department, for example [email protected], if so could you confirm this?

The email address for the CPS procurement department is: [email protected]

• Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?

Under the FOIA this information would be withheld from disclosure under an exemption concerned with Personal information – third party information (Section 40(2)). For a more detailed explanation of this exemption please see the Section 17 notice below.

• Who is the current supplier?

The current supplier of CPS confidential waste services is Restore Datashred Limited.

• If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub- contractor services your organisation? E.g., which company’s staff actually collect your confidential waste?

The current supplier is not a Facilities Management/Waste/Cleaning Company.

Section 17 Notice

Section 40(2) – Personal Data Relating to Third Parties

The information you have requested contains personal data. Personal data can only be released if to do so would not contravene any of the data protection principles as outlined in Data Protection Act 2018 and set out by Article 5 of the UK General Data Protection Regulation (UK GDPR).

Personal data shall be processed lawfully, fairly and in a transparent manner.

We believe releasing the requested information into the public domain would be unfair to the individuals concerned; these individuals have a clear and strong expectation that their personal data will be held in confidence and not disclosed to the public under the FOI Act.